Email Naming Guide
Best practices for creating professional email addresses that make a great impression
Email Naming Best Practices
DO's
- • Use your real name or a variation of it
- • Keep it simple and easy to spell
- • Use periods or underscores for separation
- • Make it memorable and professional
- • Test the "phone test" - can you say it clearly?
DON'Ts
- • Avoid numbers unless absolutely necessary
- • Don't use childish or inappropriate words
- • Avoid hard-to-spell or confusing combinations
- • Don't make it too long or complicated
- • Avoid using your birth year or personal info
Email Types and Examples
Professional Emails
Perfect for job applications, networking, and business communications.
Good Examples:
- • john.smith@gmail.com
- • sarah.johnson@outlook.com
- • michael.brown@protonmail.com
- • jennifer.davis@icloud.com
Patterns:
- • FirstName.LastName
- • LastName.FirstName
- • FirstName_LastName
- • F.LastName
Business Emails
Ideal for entrepreneurs, freelancers, and business communications.
Good Examples:
- • ceo.johnsmith@gmail.com
- • consultant.sarah@outlook.com
- • designer.mike@gmail.com
- • coach.jennifer@protonmail.com
Patterns:
- • Title.Name
- • Role.FirstName
- • Name.Company
- • Profession.Name
Creative Emails
For artists, creatives, and personal branding.
Good Examples:
- • john.creates@gmail.com
- • sarah.designs@outlook.com
- • mike.photography@gmail.com
- • jennifer.writes@protonmail.com
Patterns:
- • Name.Skill
- • Name.Passion
- • Creative.Name
- • Name.Art
Common Mistakes to Avoid
Problematic Examples:
- • coolboy123@gmail.com
- • partygirl2000@yahoo.com
- • ilovepizza@hotmail.com
- • xXgamerXx@gmail.com
- • cutiekitten@outlook.com
Why They're Problematic:
- • Unprofessional appearance
- • Difficult to remember
- • May cause embarrassment
- • Not suitable for business
- • Hard to spell out loud
Tips for Email Success
Keep It Professional
Your email address is often the first impression you make. Keep it clean and professional.
Make It Memorable
Choose something that's easy to remember and spell, but still unique to you.
Think Long-term
Choose an email address you'll be comfortable using for years to come.